Gav Connect Progress Reports

Progress Reports

As a Gavilan College Faculty member, you will also be asked to complete progress reports for certain students during the semester. Reports open in Gav Connect at the beginning of week 6 and will need to be completed by the end of week 9. Reports are not required during summer and winter intersession.

Progress Reports are required for students in the following programs: Accessible Education Center, Athletics, CalWORKs, EOPS, Fresh Success, GECA, Higher Aspirations, MESA, NextUP, Puente, STEM Academy, and students with unsatisfactory academic standings. Special programs rely on progress reports to monitor student development and often require them for continued access to services.

Your feedback is essential—it helps students make timely adjustments to improve their grades and allows counselors and support programs to reach out to students who are struggling, giving them the best chance at success.

Progress Reports Make a Difference!

Data shows that students who receive progress reports at Gavilan College have higher pass rates, particularly in English, Communications and Psychology courses!

14% Higher in PSY C1000

15% Higher in ENGL C1001

22% Higher in COMM C1000

Student Voices

Receiving a progress report gave me a clear understanding of where I was standing in each class last semester, and for the course that I was kind of failing it gave me a wake up call to contact the professor and get my work turned in.

-Gavilan College Student

Please keep sending them. I hate asking for help, but this allows me to see that the professor cares and is here to help!

-Gavilan College Student

If I had received a progress report it would have made things easier so I could catch up or know where I needed help.

-Gavilan College Student

Before starting your progress reports, please ensure you have enough time to complete them. Once you click "Submit," the report for the entire class will close and cannot be edited. Progress reports must be submitted for all students in your class in one sitting; however, you may submit reports for different classes at different times.

Log in to Gav Connect

Access Gav Connect through the “Employee” menu in your MyGav Portal.

Find Your Outstanding Progress Reports

A link to your “outstanding progress reports” will appear at the top of your Gav Connect homepage.
Or use the hamburger menu (top left) to navigate to “Students” and ensure you are on the “Progress Report” tab to view the list of students who require progress reports.

Report Student Progress

If you teach multiple courses, you can select which course you would like to report on using the drop-down menu at the top of the page.
Click the plus sign (+) next to each student’s name to expand their report. Please note, only students who require progress reports based on support program affiliation or academic standing will be listed.
Check the appropriate box(es) for the items you want to report for each student. Some items may require comments, while others, comments are optional.
Please ensure you report on all students before clicking "submit." Once you click "submit," progress reports will close for that course, and they cannot be edited or updated.
Even if no progress is to be reported, you must still click “Submit” to confirm your review.
You and your students will receive a confirmation email upon submitting.

For a more information and video tutorial, please enroll in our iLearn shell, then view the Progress Report Module.

Is it possible to make changes to my progress reports once I click submit?

No, once you click “submit” the report for your section will close and it cannot be edited or updated. If you didn’t expand and report on all students before clicking “submit,” you will not be able to submit a report for them later. If this occurred by accident, please complete a Gav Connect Assistance Request, and we will be glad to assist you.

What happens if I submit a progress report for one student but still need to submit reports for other students in the same class?

Progress reports must be submitted for all students in your section in a single sitting. If you accidentally submit before reporting on all students, complete a Gav Connect Assistance Request, and we will be glad to assist you.

How can I see what the student receives and where my comments are integrated into the progress report template?

If you’d like to view what the student receives and see how your comments are integrated, check out the "Student Message Templates .” This will give you a clear idea of the email the student receives and how your feedback is presented.

Why did my student receive multiple emails from the progress report?

Students receive an email for every progress report box that is checked off. For example, if you select “Not yet passing (NP)” and check “Grade in D range” and “Math Lab Referral,” the student will receive three separate emails—one for each selection.

Why don’t I see all the students in my class on my progress report list?

Faculty will only see students who require a progress report for any given reason, such as support program participation, GECA or being a student athlete. But with Early Connect, you can raise flags, make referrals, and give kudos to any student on your roster. This allows you to provide support and recognition to every student, fostering a positive learning environment.

Where can I go for more training and support in submitting progress reports?

We have an iLearn shell with training modules designed to guide you through the process. You can access step-by-step tutorials, helpful resources, and additional support materials to ensure you’re comfortable using the system.

If you want to see a video tutorial of how to submit your progress report, please view the Progress Report Tutorial.

Students receive an email for every progress report box that is checked off. For example, if you check “Not yet passing (NP),” “Grade in D range” and “Math Lab Referral,” the student will receive three separate emails—one for each selection.

For a complete list of all message templates sent to students for the various items on the progress report (as well as other tracking items - flags, kudos, referrals), please review this list: Student Message Templates. This will give you a clear idea of the email the student receives and how your feedback is presented.